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When sharing photos from the corporate retreat or a confidential contract it’s crucial to keep your safety in mind when you upload and download business files. Not following the right protocol can leave your devices vulnerable to malware and viruses.
Making sure your files are encrypted prior to uploading is the best method to ensure their security. This will ensure that even the hackers are able to take your access token they can’t use it anyplace else but on your server. It’s also important to limit the number of servers that handle sensitive data to reduce the chance of leakage or theft.
One of the best ways to safeguard files is to prevent the uploading of file types that have been proven to be harmful. To do this, you’ll have to be able to verify the content of files against a set of known threats. For instance, if using an efficient document management system that automatically converts all uploaded documents to PDF, hackers will have a harder to replace a company’s policy by using an malicious.exe file.
Additionally, you need to ensure that your file uploading system is in line with the guidelines for your industry and the country you’re in. If you handle data related to healthcare, your file upload system must be HIPAA conforming. GDPR compliance is crucial for any business dealing with EU citizens’ personal data. You’ll need to use an option that compares uploaded files to an approved list of content types, and then scans them for viruses.